|
Rental
Agreement (PDF)
Below you’ll find some of the most commonly
requested information regarding internal rental
of the Edgerton Center. Click
here for the PDF.
1. ALL REQUESTS MUST BE MADE IN WRITING! Send
an email request to Jerry Goehring, Executive
Director, goehringg@sacredheart.edu or fax, 203-365-4858.
2. The request should include the following information:
a) Name of event
b) Date and hours requested
c) Brief description of the event
d) Name of your organization
e) Your contact information
3. The Executive Director will contact you with
date availability and to discuss details of your
event.
4. A rental agreement and estimation of costs
will be issued.
5. Upon the ECPA receiving a signed agreement
and required deposit, the reservation will become
confirmed with a fully executed rental agreement.
Does it cost money to
rent the theatre?
Yes. In addition to technical crew and front of
house personnel, a rental fee is assessed. A complete
Costs Estimate will be drafted for your review
during the reservation process.
When is my reservation
confirmed?
After you complete the necessary paperwork, pay
the required deposit and receive a signed contract
from the Executive Director. Until such time,
the date is not fully secured.
When do I pay?
Community Rentals must prepay all rental fees
and estimated personnel charges prior to rental
date(s) as outlined in the Rental
Agreement (see PFD). A 50% deposit is required
upon contract signing and the remaining amount
of the contract is due approx 2 weeks prior to
the event. A final financial settlement will be
done after the close of the event. Any refunds
due will be paid and any overages will be billed
and due within 30 days.
Can I use the Box Office
Services and On-Line Ticketing?
Absolutely. In fact, we require all outside ticketed
events for the public held in the Edgerton to
use the ECPA Box Office and on-line ticketing
services. This service is included in the price
of rental. Nominal fees do apply to cover the
price of credit card charges and convenience fees.
Please see Rental Agreement for complete description
of box office fees.
Can I sell things in the
lobby?
Yes. Although the selling of all merchandise (flowers,
videos, t-shirts, etc) are subject to a house
commission of 20% of gross sales. The ECPA reserves
the right to sell all concession items at all
events.
Are the dressing rooms
and backstage large enough for my event?
Please take a close look at the stage specs for
all technical and backstage information. Backstage
space is limited at the ECPA. In some cases, we
are able to find additional rooms (such as classrooms)
if internal needs (such as classes) allow. There
may be a nominal charge for use of the extra campus
rooms. Please inquire with the Executive Director
about nay additional needs that you may have.
The ECPA will do its best to accommodate all requests.
*Please Read Carefully
• When you receive your contract &
estimate of costs – again, remember they
are just that – estimated costs. You will
be charged and billed for actual out of pocket
expenses incurred for your event. Your final invoice
may be higher or lower than the estimated costs
depending on what has changed.
• If changes are made in advance of the
event, there may be additional costs associated
with these items. If known prior to the event,
renter will be notified of these additional costs.
However, if items need to be adjusted on the event/show
day, due to renter changing items at the last
minute, ECPA will accommodate these requests to
the best of its ability. ECPA will also attempt
to notify renter of the additional costs.
• Please note that at the end of your event,
the theatre and all rooms, including dressing
rooms, lobby, etc. must be cleared & cleaned
out of any of the renter’s articles.
• If the lobby is being used in any capacity
for receptions, vendor sales, etc. please be aware
that the renter/user is responsible for clean
up including empty cardboard boxes, left over
programs, merchandise, etc.
• If there is a reception, renter/user
is also responsible for clean up and clearing
of all food items and drinks, spills, etc. Bring
your own trash bags, cleaning supplies, tablecloths,
etc.
• All of the renter/user’s items
must be loaded out of building following the event.
We need to clean the space for the next event
the next day. Including – but not limited
to: Left over food, drinks, flowers, props, furniture,
etc. Due to the sensitivity of the Fire Alarm
system, NO BALLONS ARE ALLOWED INTO THE THEATRE.
Balloons in the lobby are acceptable.
• If renter/user has outside deliveries
of “rental items” such as tables,
tablecloths, chairs, plants, etc., arrangements
must be made with the Director of the ECPA as
to the time of delivery and time of pick up. Renter/user
must confirm where items are being stored prior
to event.
• If there is no caterer involved, renter/user
assumes responsibility for all items related to
reception including, but not limited to: extra
trash bags, serving utensils, plates, napkins,
cups, etc.
• Renter must present a certificate of
insurance complying with the following requirements
at time of final payment:
a) Bodily injury liability with a minimum coverage
of two million dollars ($2,000,000) for injury
or death per occurrence.
b) Property damage liability in the amount of
one million dollars ($1,000,000) for each occurrence.
• Renter will not do, or permit to be done,
anything in or upon any portion SHU/ECPA’s
premises which will in any way conflict with the
conditions of, or result in a denial of coverage
under, any such insurance policy, or which will
in any way increase any rate of insurance of SHU/ECPA.
|
