If you are interested in renting out the Edgerton Center for the Performing Arts and are a member of the Sacred Heart community, you’ve come to the right place!

1st Step Find out if the ECPA is available by filling
out the Event Registration Form.

2nd Step Once the space has been confirmed as available,
fill out our Reservation Form Eto finalize your event.
• Excel Form
• PDF Form

Below you’ll find some of the most commonly requested information regarding internal rental of the Edgerton Center. Click here for the PDF.

How to Reserve the Edgerton Center for the Performing Arts
Steps to reserving an event in the Edgerton Center for the Performing Arts (ECPA):

1. Fill out an SHU Electronic Reservation Form - click here.

2. You will be directed to fill out an ECPA Reservation Form

3. After the Executive Director reviews the ECPA Reservation Form, you will be sent a Cost Estimate for your event.

4. Once you have reviewed the estimated costs associated with your event, you will be required to submit your account number for payment. This will be the account for billing all expenses incurred during the event. Under no circumstances will an event be held without submission of your billing account number.

5. You will then receive a confirmation number from the ECPA Executive Director.

6. Upon completion of the event, SHU Business Office will make a journal entry debiting your account for all expenses.

Frequently Asks Questions About Using the Edgerton Center

Does it cost money to rent the theatre?
Yes. If you are a Sacred Heart University class, club, organization of other approved internal user, the only cost will be for technical crew, front of house personnel and potentially any rental equipment needed to supplement the house inventory. No rental fees for the theatre will apply. Costs range from a basic lecture (approx. $125) to a fully staffed concert (approx. $800). Each event will receive a cost estimate for your review prior to confirming your date. The Executive Director has final determination on all event staffing.

When is my reservation confirmed?
After you complete the necessary paperwork and receive a written confirmation from the Executive Director. Until a written confirmation is received, the date is not secured. Emails and phone calls are not considered reservation confirmations. All internal users must have a confirmation number on the ECPA Campus Reservation Form after fully completed by both the user and the ECPA. Until that time, the theatre is not available to your group.

When do I pay?
Internal SHU users will be have their accounts debited via Journal Entry by the Business Office for all costs incurred within two weeks after the event.

Can I use the Box Office Services and On-Line Ticketing?
Absolutely. In fact, we encourage all internal ticketed events held in the Edgerton to use the ECPA Box Office and on-line ticketing services. This is for the convenience of the customer and to ensure all ECPA ticketing is handled in a professional and courteous manner. This service is included as an ECPA courtesy to the SHU community. Nominal pass-through fees do apply to cover the costs of credit card bank fees All bank card charges for credit card sales will be itemized on the box office statement and deducted from box office revenue due User. Current fees are 2.7% of all credit card sales.

Can I sell things in the lobby?
Yes, merchandise only. The ECPA reserves the right to sell all concession items at all events.

General Usage Information *Please Read Carefully

• When you receive your estimate of costs – again, remember they are just that – estimated costs. You will be charged and billed for actual out of pocket expenses incurred for your event. Your final invoice may be higher or lower than the estimated costs depending on what has changed.

• If changes are made in advance of the event, there may be additional costs associated with these items. If known prior to the event, User will be notified of these additional costs. However, if items need to be adjusted on the event/show day, due to User changing items at the last minute, ECPA will accommodate these requests to the best of its ability. ECPA will also attempt to notify User of the additional costs.

• Please note that at the end of your event, the theatre and all rooms, including dressing rooms, lobby, etc. must be cleared & cleaned out of any of the User’s articles.

• If the lobby is being used in any capacity for receptions, vendor sales, etc. please be aware that the User is responsible for clean up including empty cardboard boxes, left over programs, merchandise, etc.

• If there is a reception, User is also responsible for clean up and clearing of all food items and drinks, spills, etc. Bring your own trash bags, cleaning supplies, tablecloths, etc.

• All of the User’s items must be loaded out of building following the event. We need to clean the space for the next event. Including – but not limited to: Left over food, drinks, flowers, props, furniture, etc. Due to the sensitivity of the Fire Alarm system, NO BALLONS ARE ALLOWED INTO THE THEATRE. Balloons in the lobby are acceptable.

• If User has outside deliveries of “rental items” such as tables, tablecloths, chairs, plants, etc., arrangements must be made with the Director of the ECPA as to the time of delivery and time of pick up. User must confirm where items are being stored prior to event.

• If there is no caterer involved (FLIK), User assumes responsibility for all items related to reception including, but not limited to: extra trash bags, serving utensils, plates, napkins, cups, etc.